Summary
The best medical billing software matches how your patients pay. A US practice submitting most of its work to insurers needs strong claims handling, and Tebra offers billing across several plans by quote while Practice Fusion includes claims submission from $199 a provider a month. Therapists often start with SimplePractice, whose Insurance Navigator add-on was listed at $1.79 a claim on 9 November 2026 after a 30-day no-charge period. Jane adds insurance billing for $20 a month on its Practice and Thrive plans. A private clinic with a mix of insured and self-pay patients is best served by Wai, where Studio covers insurance eligibility, claims, invoicing and collection beside the signed note. Deposits and card payments settle into the clinic's own Stripe account. Whatever you choose, test it on a procedure you bill often and follow the code from the note through to the payment. A named person approves each claim, so the clinic stands behind every figure it sends to an insurer.
Each rival detail comes from that company's own page, read 9 November 2026. 1234
See it in your clinicYou can be running this week. No procurement, no minimum term. A 7-day trial, then one published price.
Request a demo| Product | Claims | Payments and patients | Published price, read 9 November 2026 |
|---|---|---|---|
| Tebra | Billing on Practice Automation, EHR+ and Billing Starter | Patient portal on these plans | Personalised quote |
| Practice Fusion | Medical claims submission with provider licence | EHR with non-signing staff seats | From $199 a month per provider, annual commitment |
| SimplePractice | Insurance Navigator add-on, $1.79 a claim after a 30-day no-charge period | Practice tools for therapists | $49, $79 or $99 a month by plan |
| Jane | Insurance add-on, $20 a month on Practice and Thrive | Online booking and video | $59, $79 or $99 a month by plan |
| Wai | Insurance eligibility and claims in Studio, coding suggested from the consultation | Deposits and card payments into the clinic's own Stripe account | Studio priced per location after a demo |
Electronic claims and the standard
HIPAA covered entities conducting electronic transactions use adopted standards, and claims, eligibility, claim status and remittance advice are all on the list.5 Any billing product should show how it handles each of those transactions, and through which connection.
The revenue cycle management entry maps the steps, and clinic billing and coding workflow shows them inside a working practice.
A demo built on your own claim
Bring a procedure you bill often and the policy it is billed against. Check the code against the signed note, then follow the claim to its status and the payment to its posting.
First-pass acceptance is the number that repays attention, and getting claims paid first time covers the method. UK clinics billing private insurers should read the Healthcode guide.
Billing on the Wai record
Wai Studio covers insurance eligibility and claims, invoicing and collection, and reminders with deposits.6 Coding is suggested during the consultation for the clinician to sign,7 so the claim begins from the record of what happened.
Card payments settle through Stripe into the clinic's own account, and the clinic pays its own Stripe processing.8 Ask in the demo how your insurers and payers are reached, since connections vary by market.
Bring a procedure you bill often. We follow it from the signed note to the payment.
Request a demoFrequently asked questions
What is the best medical billing software for a small practice?
Practices focused on insurers should compare Tebra and Practice Fusion, therapists often start with SimplePractice, and private clinics with mixed payers are best served by Wai.
How much does medical billing software cost?
Which transactions should billing software handle?
Claims, eligibility, claim status and remittance advice are among the HIPAA standard transactions.5
Does Wai submit insurance claims?
Studio covers insurance eligibility and claims, and your team approves the work. Ask in the demo how your own payers are connected.6
Where do patient payments go on Wai?
Into the clinic's own Stripe account, with the clinic paying its own Stripe processing.8
Who checks the codes on a claim?
The clinician signs the suggested coding on Wai before it is used.7
Sources
- Pricing and plan comparison, read 9 November 2026
- Pricing, read 9 November 2026
- Pricing, read 9 November 2026
- Pricing, read 9 November 2026
- Transactions overview, Administrative Simplification, read 9 November 2026
- Pricing, read 9 November 2026
- Wai for clinicians, read 9 November 2026
- The clinic platform, read 9 November 2026
Get every claim right from the signed note
Bring one real clinic day and we will walk through it on your own workflows. We reply within 24 hours.
Partner with us
See it on your own patients, then build it with us
Thirty minutes on your own patients, doctors and rules, in your market. We reply within one working day, and the clinics that partner with us early shape what we build next.
See what Wai does between the visits