Summary
Medical practice management software runs the business side of a clinic, which means scheduling, registration, billing, claims and reporting. It often sits beside or inside an electronic health record. Tebra sells it in plans that combine charting with billing, priced by quote. Jane publishes plans from $59 to $99 a month and covers booking, charting, intake and insurance billing as an add-on. Wai takes a wider view for private clinics. The front desk, booking, deposits, invoices and insurance claims run on the same record as the signed note, so the person answering the phone sees what the clinician wrote. The best choice follows the work that takes up most of your team's week. A practice whose main task is claims should weigh billing depth first. A clinic whose growth depends on how patients are looked after should weigh the whole journey first. Clinicians sign the note, and the team approves every message and claim.
Each rival detail comes from that company's own page, read 9 November 2026. 123
See it in your clinicYou can be running this week. No procurement, no minimum term. A 7-day trial, then one published price.
Request a demo| Product | Scheduling | Billing and claims | Published price, read 9 November 2026 |
|---|---|---|---|
| Tebra | Provider calendar on all clinical plans, patient online scheduling on Practice Automation | Included on billing plans | Personalised quote |
| Jane | Online booking on every plan, 20 appointments a month on Balance | Insurance add-on at $20 a month on Practice and Thrive | $59, $79 or $99 a month by plan |
| Wai | Booking links read each doctor's real calendar, with waitlist offers | Insurance eligibility, claims, invoicing and collection in Studio | Studio priced per location after a demo |
What the category covers
The practice management software category began with the diary and the invoice. It now extends to patient messaging and payments, and buyers increasingly expect those on a single login.
Tebra's plan comparison shows the range, from Billing Starter through to Practice Automation, which combines charting, billing, patient online scheduling, the patient portal and telehealth.1 Jane lists booking, intake, video, charting and insurance claims.3
A choice led by the working week
Time 1 ordinary week before the first demo. Note the hours spent on phones, diary changes, claims and payment follow-up, then weigh each product against the largest number.
Therapy practices have a dedicated guide in practice management software for therapists. Multi-site owners should read about running a multi-clinician diary. The manager's judgement on staffing and service stays central in every case.
The Wai front desk and back office
Wai Studio answers every channel in 1 patient record, handles reminders and deposits, and covers insurance eligibility, claims, invoicing and collection.4 When a slot opens, the next person on the waitlist gets the offer.5
Studio is priced per location after a demo, and every reply is drafted for a named person to approve.6
Bring 1 ordinary week of phones and diary changes. We show it handled on 1 record.
Request a demoFrequently asked questions
What does practice management software do?
It runs scheduling, registration, billing, claims and reporting, and often links to the clinical record.
What is the difference between practice management software and an EHR?
The EHR holds clinical information and the practice management system runs the business of the clinic. Many products now combine both, and Wai keeps them on 1 record.6
How much does practice management software cost?
Does Wai handle insurance claims?
Yes. Studio covers insurance eligibility and claims, alongside invoicing and collection.4
Can a small clinic use Wai for the front desk only?
Studio covers the front desk and back office for a whole location, and a demo sets the scope with your team.4
Which systems connect to Wai?
Google, Outlook and Apple calendars and Stripe are connected, and Wai is built to connect to Semble, with each status listed on the integrations page.7
Sources
- Pricing and plan comparison, read 9 November 2026
- Pricing, read 9 November 2026
- Features, read 9 November 2026
- Pricing, read 9 November 2026
- Wai Studio, the front desk and back office, read 9 November 2026
- The clinic platform, read 9 November 2026
- Integrations, read 9 November 2026
Run the clinic you always imagined
Bring one real clinic day and we will walk through it on your own workflows. We reply within 24 hours.
Partner with us
See it on your own patients, then build it with us
Thirty minutes on your own patients, doctors and rules, in your market. We reply within one working day, and the clinics that partner with us early shape what we build next.
See what Wai does between the visits